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CONSTITUTION

OF

Southern Warriors Hockey Academy

“Hockey is Life!

K2020/140606/07

[ESTABLISHED 2020]

NAME

The name of the club shall be:

Southern Warriors Hockey Academy  

Hereafter referred to as “The Club”

BODY CORPORATE

The club shall:

Exist in its own right, separately from its members

Continue to exist even when its membership changes and there are different office bearers

Be able to own property and other possessions.

Be able to sue and be sued in its own name

COLOURS

The colours of the Club shall be RED, WHITE and BLACK

OBJECTIVES OF THE CLUB

The objective of The Club shall be the continuance of the game of hockey on a non-racial basis and in such a manner as to maintain the human dignity of its members.

The basic policy of The Club shall be complete non-racialism in sport and its related activities.

No person, who participated in or is associated with any person or code of sport which practices, perpetuates, fosters, condones or furthers the aims of any form of racialism, separatism, Multi-Nationalism or any other form of double standards permitting discrimination in sport, shall be eligible for or entitled to retain membership of The Club, whether as a player, administrator, spectator or in any other capacity.

The executive of The Club or other disciplinary body referred to in the Constitution, shall be entitled to cancel the registration of any member who contravenes, opposes or undermines the policy of Non-Racialism referred to in Clause 4(b) above or the sanction of double standards referred to in Clause 4(c) above, after hearing such member

AFFILIATION

The Club shall affiliate to the Southern Gauteng Hockey Association and or any other body or organization where its aforesaid objectives and policies can find fulfillment.

FINANCIALYEAR-END 

The financial year end of the club shall be end of March each year.

OFFICE BEARERS 

The officials of the club shall consist of a Chairman, Vice-Chairman, Secretary, Treasurer and 3 additional members.

DUTIES OF OFFICE BEARERS

I)    Chairman

   The Chairman shall preside at all meetings, sign all minutes, preserve order,

   inflict fines (when necessary) for non-compliance with the rules of The Club.

   He shall have a deliberate vote as well as a casting vote as well as all        

   powers usually accorded to the Chairman. He shall deliver a Chairman address at the Annual General Meeting in which        he shall report on the progress of The Club and make recommendations for the future.

VICE – Chairman

The Vice-Chairman shall assist the Chairman in all his duties and shall have full authority to act for him in his absence.

SECRETARY

The secretary shall attend all meetings of The Club and shall record the minutes thereof, conduct and attend to all correspondence.

TREASURER

The Treasurer shall attend all meetings; receive all monies paid into The Club and accounts and vouchers. He shall keep proper record of all authorized expenditure of The Club. He shall deposit all monies into the banking account within one week of receipt of such monies. He shall present Audited financial statements at the Annual General Meeting of the Club. He shall be in charge of the property of the club and shall keep an Assets Register of such goods. The Treasurer shall hand over, to his successor, all books, documents, monies and or property of The Club in the usual course, or at a time determined per special resolution at a General meeting.

The auditors shall be appointed and selected by the Executive to audit the books of The Club at least once a year or when deemed necessary

ADDITIONAL MEMBERS

The election of three [3] additional members will take place at the Annual General Meeting of the Club.

The election of officials shall take place at the Annual General Meeting

Any officials absenting him/her from three consecutive Club meetings shall ipso facto forfeit his position.

MEMBERSHIP

Membership to The Club shall be to all persons approved by the club provided that no person shall be refused membership on the basis of race and or religion alone.

Any member, who is at any time guilty of conduct considered by The Club as unseemly or contrary of its aforesaid policy, or in any way calculated to bring discredit upon its good name, shall be suspended, requested to resign, or expelled at the discretion of The Club, after having given such member a hearing.

Any person seeking membership shall be proposed and seconded by existing members and shall complete a Club membership form and sign the club code of conduct.

It shall be the duty of each member to see to it that he is properly attired when selected to play.

All playing members shall pay a season fee by a certain date as prescribed by the Executive for that particular season

All members shall be bound by the terms of the Constitution.

Members of the club do not have any rights over assets that belong to the club.

FINANCE AND SEASON FEES

Club must open a bank account in the name of the club with a registered Bank.

Whenever funds are transferred out of the banking account, the chairperson and at least 2 other members of the club must endorse the transaction.

At no stage will any income or assets from the club be distributed to the members.

If the club has funds that can be invested, the funds may only be invested with registered financial institutions.

Each member of The Club shall pay a season fee of a fixed amount as per clause 9(e) of the constitution. This amount will be determined at the Annual General Meeting. Special circumstances will be considered and reviewed by the Executive.

Fees will be revised/reviewed per year at the AGM.

DELEGATES

The Club shall appoint so many delegates as may be required to attend meetings of any organization or body to which The Club may be affiliated to.

Should The Club be fined for non-attendance of any meeting as result of negligence on the part of the delegates, such fine shall be borne by the delegates concerned.

ANNUAL GENERAL MEETING

The Annual General Meeting shall be held during the months of January or February of each year, prior to the start of the new season

The secretary shall send out a written notice or any other form of communication such, website, email, Facebook, sms or newspaper of such meeting not less than fourteen days (14) prior to the meeting.

Fifteen (15) members shall form a quorum at the Annual General Meeting

Nominations of office bearers must be in writing and submitted 14 days before the date of the AGM to the secretary.

Proxies for voting purpose will be accepted as a valid vote.

Voting at the AGM to be done by secret ballot.

Only members in good financial standing can vote at the AGM.

GENERAL MEETING

General meeting will be held at least twice a year. All members should attend.

SPECIAL GENERAL MEETING

The Secretary in consultation with the Chairman may call a Special General Meeting on not less than 48 hours notice to deal with urgent matters.

QUORUMS

Quorums for all meetings of the club shall be a simple majority of relevant members who are expected to attend.

If, however a quorum is not present within 15 minutes of the start of the meeting, the meeting is adjourned or postponed to another date, within fourteen days thereafter.

If no quorum is present at the reconvened meeting within 15 minutes of the start of the meeting, the members present shall be regarded to make up a quorum.

CAPTAINS

Captains and Vice-Captains shall be appointed by the Executive prior to the start of each season

The Captain shall be in charge of the team on and off the field, during playing time and shall be responsible for the collection of ball fees as may be decided at the General meeting, as well as fines payable by a member of the team.

COACH

A Coach and Assistant Coach shall be appointed by the Executive to assist the players as far as possible and shall be in charge of all practice sessions.

EXECUTIVE COMMITTEE

The Executive Committee shall consist of the Chairman, Vice-Chairman, Secretary, Treasurer and three [3] Additional members.

It shall have full powers to act in all cases of emergency at its discretion, and report such matters at the next General Meeting.

Disciplinary powers shall vest in it, and it shall have the full power to deal with matters not contained in the Constitution.

The executive term of office will be for 2 years.

The Chairman shall serve a maximum of two (2) years uninterrupted in his capacity as Chairman, after which the person who so served as Chairman shall again have the right to be re-elected for a further two (2) terms of two (2) years and shall thereafter not again be elected as Chairman of the Club.

SELECTION COMMITTEE             

The Selection Committee shall consist of the Coach, Team Managers and Captains of the different teams. Attendance at all practices; performance and payment of fees shall be factors in the selection of teams.

PRACTICES

Practices shall be held at least thrice a week on such nights as may be determined from time to time in the meeting.

MATCHES

Unless anything to the contrary is decided in a meeting, all players selected to play in a match must report at the field at least sixty (60) minutes before the scheduled start of the match.

Any selected player who wishes to withdraw from the side shall inform the Captain of his unavailability. In the event that the Captain not being available. After a concerted effort by the member concerned, an Executive member can then be contacted.

Any selected player who fails to make an appearance and fails to advise the Captain accordingly, shall be fined the equivalent of the full team ball fees and such further action as the Executive Committee may deem fit, shall be taken against the player.

Any player who fails to obey the reasonable instructions of the Captain during playing time shall be guilty of misconduct, and will be dealt with by the Executive Committee.

RESIGNATIONS

Any member who wishes to resign from The Club shall do so in a General Meeting, provided that The Club shall not hand him a clearance, unless and until he has fulfilled all his obligations towards The Club, in particular his financial obligations. Resignation must be in writing.

AMMENDMENTS

No new clauses shall be framed, or any of these clauses amended or abrogated except by a two-thirds majority at an Annual General Meeting.

FACILITY MANAGER

The club executive will review the management agreement in as per the contractual agreement annually in consultation with the membership.

The facility manager will have to be a member (full or social) of the club.

DISCIPLINARY COMMITTEE

The club executive will act as the disciplinary committee.  The DC will arrange a hearing not later than 3 weeks from the incident which must be attended by the accused. The DC will hear evidence and decide on the report after which they will advise their decision to the accused. No legal representation will be allowed at any stage of the disciplinary process.

APPEALS PROCEDURE

Right to appeal. Any member found in breach of the constitution or code of conduct, has the right to appeal against the initial decision stating the grounds of the appeal in accordance of the code of conduct.

The appellant must advise the DC in writing, within forty-eight hours (48 hours). Of his intention to appeal their findings

The appeals must be heard within 14 days. The accused is automatically suspended until a decision on his request for appeal is heard.

The decision of the Appeals Committee will be final and binding.

No Legal representation will be allowed at any part of the process.

The appeal committee shall be independent of the DC Committee.

DISSOLUTION CLAUSE

The club shall be dissolved upon a resolution to that effect passed by a two-thirds majority (or as agreed) of those paid-up members present and voting at a club AGM.  Following this resolution, the trustees of the club shall take appropriate action to convert into money all the property of the club and to discharge all debts and liabilities of the club.  The use of remaining finances should be indicated (for example donated to recognised charity or distributed amongst all full members).

Declaration

Southern Warriors Hockey Academy hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.

MARCH 11, 2020

MR LAURENZO NOEL THOMSON - CHAIRMAN

LUVUYO HLATSWAYO - SECRETARY